Audience: Retailers
Note: Not all retailer trading partners have access or are using advanced catalog services, which is different from the basic Catalog templates that your suppliers use to provide item data. If you're interested in using advanced catalog services, reach out to your Rithum Customer Success Manager or email the Software Support team.
With advanced catalog services, you may edit catalogs, categories, and attributes to easily categorize items and establish requirements for your suppliers. Rithum offers two options for editing your catalog:
- Manually edit a catalog, its categories, and attributes using the portal.
- Edit a catalog using a flat file and then upload the catalog to the portal.
While you may create multiple catalogs, only one catalog may be active at a time. Here’s a quick look at the catalog status options:
| Draft | Any draft catalogs that have not yet been saved will simply be displayed with the catalog name without a status in parenthesis (example: TestCatalog). |
| Published | Any catalogs that you create and save will be displayed with "Published" next to the catalog name (example: TestCatalog (Published)). The catalog will not be active until you activate the catalog. |
| Active | Any catalogs that you activate will be displayed with "Active" next to the catalog name (example: Test Catalog (Active)). Your suppliers will only interact with active catalogs. |
Editing a catalog using the portal
Step 1: Click the navigation icon and select Workflows > Catalogs. The Catalogs page displays your catalogs.
Step 2: Click the Catalogs drop-down to select a catalog. The catalog, its categories, and attributes are displayed.
The Field Ownership field indicates if the attribute is part of the Rithum Catalog schema (Default) or has been added by the retailer (retailer's name).
Step 3: From here, you can:
a. Click the three-dot options menu for the catalog and select Add New Category To.
b. Add the new category name and click Save.
a. Click the three-dot options menu for the category and select Edit, Add New Category To, or Remove accordingly.
b. Follow the instructions for the change and click Save.
a. Click the + button (Add Attribute).
b. In the Attribute Editor window, enter the attribute details, such as the name, description, and image type (if applicable).
Tips:
- To ensure that the images your suppliers upload to the platform will go through the compliance process, we recommend that you use the Image Type attribute mapper to define the type of attribute image and map it to the Rithum Data Schema database). If you do not map the type, the images images type will be selected by default. Here are the image type options.
- If an attribute uses a pick list of values, you may determine the order that the values appear by dragging the three-line icons to the desired locations.
- To set up a rule for this attribute, click the Advanced button. In the Advanced Attribute Rules pop-up, click Add Rule + and select one of the options from the drop-down menu. The pop-up will change depending on which option you selected. Enter the information requested and click Save.
- To delete a rule, click the Advanced button. In the Advanced Attribute Rules pop-up, click the X next to the attribute to delete it.
c. When complete, click Add Attribute in the Attribute Editor window.
a. Click an attribute from the list.
b. In the Attribute Editor window, you can:
- Update the information as needed and click Save Attribute to save your changes.
- Rearrange the order of the attributes on the list. Click the Reorder button, and drag and drop the attributes as needed. When complete, click Save Changes.
a. Hover over an attribute in the list and click the minus icon (-) that appears in the Format column.
b. When the Delete Attribute window appears, click Delete Attribute.
Step 4: When finished, save the catalog by clicking the rocket icon (Publish Catalog) at the top of the page. (Published) will be appended to the catalog name in the drop-down. The catalog will not be active until you activate the catalog.
Step 5: To activate the catalog, click the rocket icon (Activate Catalog) again at the top of the page. (Active) will be appended to the catalog name in the drop-down.
It can take up to 15 minutes to process the items and ensure all items have an accurate compliance status. As a reminder, only one catalog may be active at a time.
Step 6: To download a catalog, select the catalog name from the Catalogs drop-down and click the Download button. This will allow you to view your complete catalog taxonomy, including all of the catalog attributes.
Editing a catalog using a flat file
To edit a catalog using a flat file, you'll want to download the current catalog first, edit it, and then upload the file to the platform.
Step 1: Click the Dashboard icon and select Workflows > Catalogs.
Step 2: The Catalogs page displays your catalogs. Click the Catalogs drop-down to select a catalog.
Step 3: The catalog, its categories, and attributes are displayed. Choose one of the following options:
- Download the catalog by clicking Download in the top-right of the page.
- Download a specific category and its attributes by clicking the three-dot Options menu for the category and selecting Download Template Spreadsheet.
Step 4: Open the newly-downloaded file and make your changes. When finished, save the file.
Step 5: Return to the Catalogs page in the platform by clicking the Dashboard icon and selecting Workflows > Catalogs.
Step 6: On the Catalogs page, click the upload icon (Upload Catalog Attribution) at the top of the page.
Step 7: Follow the instructions to upload the file from Step 4 and click Upload.
Step 8: A message about the status of the upload is displayed at the top of the page. Your catalog data should appear in the Catalogs page within a couple of minutes.
Step 9: Save the catalog by clicking the rocket icon (Publish Catalog) at the top of the page. (Published) will be appended to the catalog name in the drop-down. The catalog will not be active until you activate the catalog.
Step 10: To activate the catalog, click the rocket icon (Activate Catalog) again at the top of the page. (Active) will be appended to the catalog name in the drop-down.
Note: It can take up to 15 minutes to process the items and ensure all items have an accurate compliance status. As a reminder, only one catalog may be active at a time.
Step 11: To download a catalog, select the catalog name from the Catalogs drop-down and click Download. This will allow you to view your complete catalog taxonomy, including all of the catalog attributes.
Mapping image type attributes to the Data Schema
To ensure that the images your suppliers upload to the platform will go through the compliance process, we recommend that you use the Image Type attribute mapper to define the type of attribute image and map it to the Rithum Data Schema database). If you do not map the type, the images image type will be selected by default. Here are the image type options:
| images | Mapped by default, this image type will include the images prefix in the supplier template. |
| product_images | This image type will include the product_images prefix in the supplier template and describes the name of the product-level image and the content of the image. This is not a variant-level image. This would be an image that represents the product as a whole and not a single variant or option-item. |
| swatch_images | This image type will include the swatch_images prefix in the supplier template and references the item-level swatch image. This could be a URL. |
| brand_logo_images | This image type will include the brand_logo_images prefix in the supplier template and references the brand image. This could be a URL. |
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