Just as with inventory and orders, invoices can be viewed directly through the Dsco portal. Once a supplier has added their invoices to their Dsco account, the Dsco platform will populate that data into the retailer account, as well as handle the transmission of that data to the retailer in the retailer's specified format.
Only three items are required for an invoice to be created on the Dsco platform: the invoice ID, PO number, and total billing amount. However, Dsco supports many additional invoice fields, such as the shipment tracking number, discount information and line item information. Go here for more information on each of those supported fields.
Suppliers are only required by Dsco to include the invoice ID, PO number, and total billing amount. However, some suppliers may wish to include additional information such as the SKU, quantity, and billing amount for each line item. Please work with your supplier partner to ensure they understand the invoice information you need.
To view invoices, select INVOICE from the main navigation menu.
Filter through the invoice data to find a single invoice or group of invoices you need to view. If you are connected with multiple suppliers, use the Suppliers filter to select the supplier name related to the invoice(s) you wish to view.
Once the desired invoices have been found, you can view individual invoices by selecting the invoice ID. You can also easily download the invoice data by selecting the Download All Results button.
Note that selecting the Download All Results button will not download any invoices you have already filtered. If you have not applied any filters, all invoice data will be downloaded.
After selecting Download All Results, choose the file format you prefer. In addition to the XLS, Comma and Tab options, a custom format may be created by using the Data Mapper. Go here for more information on using the Data Mapper.
When viewing a single invoice, the Invoice Info, Terms and Shipping areas display the data uploaded to the Dsco platform by the supplier. They System Values area contains information that is mostly internal to Dsco, such as the dsco_invoice_id. However, two values that may be useful are the dsco_create_date and the dsco_last_update_date because they tell you when the invoice was first uploaded to Dsco and when the last update occurred.
The Line Items area shows the SKU, quantity and associated cost of the items on the order. The Invoice Total shows the total amount being invoiced. If the invoice total is listed as $0.00, most likely the invoice information uploaded to Dsco was incomplete or incorrect (for example, the supplier may have entered the cost value into the wrong field, or formatted the cost data incorrectly). Please reach out to our support team at firstname.lastname@example.org to have an invoice removed from Dsco.
Finally, the History area shows the lifecycle of the order. Check the history to see when an invoice was uploaded to Dsco by the supplier, and when that invoice was exported to you. Go here for more information on the item history feature in Dsco.
The last entry shown above contains "Batch Export" in the Source column. This means the invoice data was exported out of the supplier's account and into the account noted on the far right under the Batch ID column; in this case, that account is the Disco Company retailer account.